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Job Descriptions

Data Entry Clerk

Data entry clerks can be employed in a variety of work settings, including commercial companies, private businesses, educational institutions (e.g., colleges/universities), healthcare facilities (e.g., hospitals, medical and dental clinics), or public research organizations. If you are a data entry clerk, you will have some clearly defined and repetitive tasks (e.g., entering data from paper copies, filing paper copies away) and the work pace will typically be steady, meaning you will always have a task to complete.

Education

This job usually requires a high school diploma and/or a GED certificate.

Previous Experience

Previous experience doing data entry is preferred. Some employers will prefer that you have worked with a particular type of program before (e.g., Microsoft Access, Excel, SPSS, SAS). If this is the case, they will specify this requirement in their job advertisements. Although many employers prefer that you have previous experience in the same or similar area of employment, it is strongly encouraged that you apply anyways if you have the required education and skills.

Job Duties

  • Enter data into a computer system via paper copies of surveys, records, invoices, or other forms.
  • Verify data accuracy by finding and correcting data entry errors.
  • Store completed documents in appropriate locations.
  • Your employer may also ask you to carry out additional duties than those listed here.

What’s Your Scene?

This job requires that you are able to work ‘Out of the Scene’. If you are working as a data entry clerk, you will not be working with the public on a regular basis.  However, you may be required to speak with and interact with co-workers (e.g., office staff) or take direction from supervisors.

Skills / Abilities

Reading Comprehension - Demonstrated ability to read, and follow written instructions and ideas.

Oral Comprehension - Demonstrated ability to understand and follow verbal instructions and ideas.

Written Expression - You will be required to be able to write and spell correctly.

Manual Dexterity - This job requires the repeated and coordinated use of your hands, wrists, and fingers to type on a computer keyboard, requiring the use of fine motor skills.

Attention to Detail - This job requires that you pay careful attention to what you are doing. As you are entering information, your supervisor will rely on you to enter in that information as accurately as possible so they (or you) are able to find and use the information when it is needed.

Computer Knowledge - You will need to have some knowledge of computer usage and word processing or other data entry programs as you may need to type information in a file or look up information from a program.

Organization and Prioritization - This job requires the ability to clearly organize and categorize work priorities to complete your work.

Typing Capability - The ability to use a keyboard to enter data at a relatively quick and accurate speed.

Confidentiality - This job requires the ability to maintain confidentiality of client records and protect confidential information.

Environmental Demands

Location - If you work in an office, you will be indoors in a climate-controlled setting.

Noise Level - The noise level will usually be low.

Lighting Level - Offices usually use florescent lighting, and if there are windows, there will also be natural lighting.

Work Hours - This job may have part-time or full-time shifts. You will need to check with your supervisor for the schedule.

Amount of Movement - This job typically requires that you sit. 

Cleanliness and Odors - This job setting is generally clean. You will also want to make sure you keep your work area and surrounding areas neat and tidy.

Work Attire - Work attire will range depending on what type of work setting you are in. Clothing can range from business casual clothing to just casual clothing.

Structure and Predictability - This job will typically have a higher degree of structure and predictability.  This means that you will usually complete the same tasks each day and you may be able to complete these tasks in the same order each day (e.g., entering data into a computer system and then putting the paper copies in the appropriate shelf or cabinet).  You will probably know how long each task should take you to complete.  You may work in the same area each day, and you will probably interact with the same people each day.

What's the Pace?

    • Steady:  In most cases, the work pace will be steady, which means that you will always have some work to do.  When the work pace is steady, you are working at a level “5” on a scale of “1” (nothing to do) to “10” (extremely busy, rushed pace).

 
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